New Mountain Events

This Event and Catering Agreement, dated __________________, 2009, between New Mountain Ventures LLC, “New Mountain”, and ___________________________________, “Client”, for the ________________________________ Event, the “Event”, as described above.

New Mountain desires to cater the Event in exchange for payment by Client according to the following conditions and obligations:

1.       The person signing the Agreement represents that they have the authority to sign for themselves or on behalf of the organization they represent. All Agreements must be signed with the appropriate signature and the payment method must be determined before the Event can be held. The person signing this Agreement is the responsible party for payment and cannot assign this Agreement or its liability.

2.       An estimated number of people attending the Event is required when the Agreement is signed. The “guarantee” is the minimum number of attendees for which there will be a charge regardless of the number attending. The final guarantee number shall be submitted no later than seven (7) calendar days prior to the Event date. The minimum charge will be 100 percent (100%) of the final guarantee. 

3.       Client may be held liable for any damaged, lost or stolen (up to full replacement value) property or equipment belonging to New Mountain.

4.      As dictated by state law, no one under 21 years of age will be served an alcoholic beverage at an event serviced by New Mountain. No one under the age of 21 may sign an Agreement for services involving alcohol.  Two forms of identification, including one picture ID will be required for proof of age. Food and nonalcoholic beverages must be made available at all Events where alcohol is served. We encourage patrons to utilize the designated driver program for such Events. The Client is ultimately responsible for the conduct of all invitees.

5.      Contractors, including but not limited to, photographers, disc jockeys (DJs), entertainment, florists, decorators and wedding cake providers, hired by Client are the sole responsibility of Client.

6.       Sales tax must be paid unless Client provides a nonprofit organization IRS Exempt Organization Certificate at the time of Agreement. Unless tax-exempt certificate is provided when signing Agreement, sales tax will be collected.

7.      Prepared food and beverages are for consumption at the Event only and cannot be taken from the specific venue unless otherwise agreed in writing. New Mountain will not be held responsible or liable for food items removed without our knowledge and prior written consent.

8.      In the Event that the performance of this agreement is prevented by any cause beyond the reasonable control of New Mountain, New Mountain shall be relieved of its obligations. Furthermore, New Mountain shall not be held liable due to unforeseeable circumstances, acts of God, or circumstances beyond New Mountain’s reasonable control.

9.      The quantity of food prepared is determined by best practices and national catering standards. The appropriate amount of food for the number of attendees will be prepared. Please estimate the number of attendees carefully to assure correct amount of food is provided. We do not over-produce food and food amounts are not under unlimited guarantee. Client is solely responsible for invitees over and above the guarantee number. If more than the contracted guest count are served, additional charges will be billed to the Client based on the per person rate noted on attached Catering Order.

10.   Payment policy: Non-Refundable Deposit in the amount of 50% of agreed total menu cost is due no less than ninety (90) days before Event.  To reserve a date when the menu has not been finalized, a $1000 refundable deposit is required and will be applied to the Non-Refundable deposit upon approval of Catering Order.  We reserve the right to cancel any Event for which deposits are not tendered. Invoice balance is due 7 days prior to the Event and a valid credit card number is required. Payment may be made by cash, check, Visa, MasterCard, and American Express. Prices are subject to all applicable N.C. Taxes in effect as of the date of the Agreement.

11.   Returned check policy: There will be a $25.00 fee for returned checks. The Event will be cancelled if the check is returned twice.

12.   This Agreement represents the entire agreement between the parties and supersedes any prior agreements, pricing information and policies and may only be amended by written statement signed by both parties.